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International Language Job Centre Home europass - step by step guide



Surname(s) / First name(s)

State your surname(s) (preferably using small capitals) and first name(s), (preferably using lower case), e.g.:

Smith, John Andrew

in conformity with the rules that apply in your country.

Note: if you have more than one other name, start with the one you usually use.


State your complete postal address(es) where you wish to be contacted, e.g.:

12, High Street, Newtown AB12 3CD


- show clearly the address at which you can be contacted quickly. If your permanent address is different from where you are living at present, you may write both addresses, stating the dates between which you can be contacted at each; - the order in which the items in an address appear may vary from country to country; follow the rules that apply so that post will reach you quickly; do not forget the country code if you are applying abroad (see sample CV);

- in the case of Ireland, the United Kingdom and the Netherlands, the name of the country is written out in full:

Dublin 2

London SW1P 3AT
United Kingdom

2500 EA Den Haag

For further details, consult the Interinstitutional style guide, available on line:

Telephone / Fax / E-mail / Date of Birth

Telephone: State the telephone number(s) where you wish to be contacted; if necessary, give specific days and times when it is possible to reach you (so that you can be contacted quickly), e.g.:

Fixed: 0845 120 30 45 Mobile: 6945 12 36 54


  1. - if you wish to send your CV to other countries, give the country prefix and any regional prefix in brackets. These two prefixes should be joined by a hyphen, e.g.: (44-20) 80 12 34 56 for a number in London.
  2. - divide the principal number into groups of two from the right-hand side, the last group consisting of three digits if the number is odd (groups are separated by a space, not by a full stop), e.g. (353-1) 220 20 20 for a number in Dublin.

For further details, consult the Interinstitutional style guide, available on line

Fax: Write your fax number(s), using the same rules as for your telephone number(s)

E-mail: Write your e-mail address(es) in full, specifying if it is your personal or professional address

Date of birth: in the format dd/mm/yyyy


Desired employment / Occupational field

 Specify your job target or occupational field, e.g.:

Database manager and administrator

Note: this entry gives an immediate overview of your profile by focusing on your core competences. 


Work Experience

Under this heading, make a separate entry for each relevant job held, starting with the most recent.


  1. - if you are applying for your first job, do not forget to mention work placements during training which provide evidence of initial contact with the world of work;
  2. - if your work experience is still limited (because you have just left school or university), describe your education and training first (to invert the order of the two headings, use the ‘copy/paste’ command in your word processing software); highlight work placements during training (see online examples);
  3. - for the sake of brevity, focus on the work experience that gives added weight to your application. Do not overlook experience which may be an asset even though it is not directly related to the profile of the job for which you are applying (e.g., time spent abroad, work bringing you into contact with the public, etc.);


Write the dates to show how long you held the job in question, e.g.:

From March 1994 to December 1999

Occupation or position held

State your job title or the nature of your occupation, e.g.:

HGV mechanic, Maintenance technician, Receptionist

Main activities and responsibilities

State your main activities and responsibilities, e.g.:

Maintenance of computers


Relations with suppliers


Maintaining parks and gardens

If necessary, quantify your responsibilities (percentage of working time, length of time spent on each occupation, etc.).

Name and address of employer

State the name and address of the employer, e.g.:

Anderson and Dobbs Ltd., 12 Highland Road, Edinburgh EH3 4AB, United Kingdom

Note: if relevant, add more information (telephone, fax, e-mail or Internet address), e.g.:

Tel.: (44-31) 123 45 67 - Fax (44-31) 123 45 68 - E-mail:;


Type of business or sector

State the nature of the employer’s business or sector, e.g.:

Transport and logistics




Manufacturer of motor vehicle parts

Work ExperienceWork Experience

Education and Training

Under this heading, make a separate entry for each course completed, i.e., each course leading to a qualification, starting with the most recent.


  1. - if your work experience is still limited (because you have just left school or university), describe your education and training first (to invert the order of the two headings, use the ‘copy/paste’ command in your word processing software);
  2. - there is no need to show all your qualifications: do not go back as far as primary school if you hold a university degree; focus on the qualifications which are an asset to your application;


Write the dates to show how long the course in question lasted, e.g.:

From September 1994 to June 1998

Title of qualification awarded

Write the exact title of the qualification awarded, e.g.:

National Vocational Qualification (NVQ) Level 2: Bakery Service

Note: avoid using abbreviations on their own (e.g. NVQ).

Principal subjects/occupational skills covered

Summarise the main subjects or occupational skills taught during the course in question, grouping them together if necessary for the sake of brevity, e.g.:


  1. - English language, Welsh language, mathematics, foreign language (Spanish)
  2. - physical education and sports


  1. - occupational techniques (making of standard breads, fancy breads, cakes and pastries)
  2. - science applied to food and equipment (microbiology, biochemistry, hygiene)
  3. - occupational technology (basic principles, hygiene and safety)
  4. - knowledge of business and its economic, legal and social context.

Note: combine items, and focus on the occupational skills which would be an asset if you were appointed.

Name and type of organisation providing education and training

State the name (and if appropriate, the address) and type of the institution attended, e.g.:

South Wales Technical College

Glamorgan Place

Cardiff CF1 2AB

Level in national or international classification

(remove if not relevant)

If the level of the qualification corresponds to an existing national or international classification system, state the level within the classification concerned (national classification, ISCED, etc.).

If necessary, ask the body which awarded the qualification.

For more information on ISCED (International Standard Classification of Education) devised by UNESCO, consult:

CV Help Notes - page 2

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